Alexio.cz Business Seat and Virtual Office in Prague
Obligation to have a registered address (sídlo) for your business
Every business, whether it is an s.r.o. company or a freelance business (živnostenský list) must be registered with a valid business seat (sídlo). This sídlo does not have to be in the town where the actual business takes place, but must be inside Czech Republic.Also foreign companies that want to register here a VAT number or open a branch office, need to have an additional sídlo in Czech Republic, only the foreign business seat is not enough.
Saving Time and Money NOT registering at an apartment or office location
Landlords do not always give permission to register your business at your rented (apartment) address or increase the rent if they do give permission. Or, you have a short rental / lease contract for your office and will move soon.In those cases it is better to register your company at a 'hotel for businesses' already at the foundation of the s.r.o. or registration of the živnostenský list, because changing the address of your business at the authorities (trade license register, commercial court, tax office, social office, health insurance etc) will cost a lot of time and money (stamp fees) every time you move your company or trade license to a different address.
Moving Office location without Problem
Using a business seat provider or virtual office, there is no need to change your company / trade license registration documents, even if you decide to move 'yourself' to a different apartment or office. The business registation address remains the same, that doesn't move if it is at a business seat provider.Saving costs without an office, using virtual office services
Some people prefer to work from home, or have no need to rent an entire office, so or a fraction of the cost of a real office, you will have a business address which is valid for the Czech authorities, and can be completely different from the address where you physically are.With a virtual office a receptionist will answer incoming phone calls, take messages and forward thenm to your number. Also, if clients want to visit you, there is the possiblility to rent a meetingroom for a couple of hours or days.
Avoiding trouble with Tax Offices outside Prague
Also, it is a known fact that Financial Offices outside Prague can be extremely difficult, because they are not used to dealing with foreigners. If you register your business seat in Prague (even if you are physically located outside Prague), you will fall under a Tax Office in Prague, making your life a lot easier.Registering s.r.o. companies for the purpose of Business Visa Application.
3rd-Country Nationals that wish to apply for a Business Visa must have a valid purpose of stay (the s.r.o. company or the trade license). For filing the application, proof of existence of the business is necessary, and for this a valid business seat is essential.Since the company owners are not yet in Czech Republic, it makes no sense to hire a complete office and also the experience is that newcomers to Czech Republic move within a few months of arrival, so it is not a good idea to use your residence address in Czech Republic for registering your business (see above).
Relatively a high percentage of 3rd-Country Nationals that order an s.r.o. company from abroad become victim of financial fraud, so for your own peace of mind, register your business at a safe and trusted address, the business seat provider.
Types of Business Seats / Service Level
There are basically two types of 'hotels':- The Business Seat (sídlo) - is only an address for company registration accepted by the authorities, where received mail is stored and either sent to your address of choice, or you get notified by email or sms for pickup.
- The Virtual Office - does everything a business seat does, but in addition, a receptionist will answer a call, and forward it to your mobile or instruct the caller to email. Usually it is also possible to rent a meetingroom for some hours or a day, so you can receive your clients there.
Prestige and Price level
Although business seats and virtual offices are being offered for many 1.000s of CZK per month at a prestigeous location, the reality is that everyone knows or can find out if your address 'is real and yours or not' (it takes 1 Google search), so the claimed extra value of an expensive address in the very center of town is virtually zero.Also, it makes no sense to pay 5.000 CZK for a virtual office. For that money you can almost rent a real office! Even on Václávské Námestí in Prague 1 (the most expensive part of town) where Alexio.cz is located, it is possible to rent an office for 7.000 CZK / month.
Therefore Alexio recommends to use cheaper solutions outside the direct center, which typically cost 1.000 CZK / month or less for a business seat and starting from 1.500 CZK / month for a virtual office.
Alexio Business Seat, Virtual Office Solutions and Shared Office Rent
In cooperation with our trusted partners, Alexio can offer 4 solutions for your business:- Business Seat (sídlo) - only registration address for the authorities, including mail forwarding,
- Virtual Office = the above + a secretary answering the phone on your behalf,
- Renting a real Office - Alexio is not a real-estate agent, but can help you find the right office for you and look at the rental contract before you sign it.